RRUFA Monthly Meeting Minutes
September 09, 2014
LIC Centre for Dialogue
Present:
| Niels Agger-Gupta | Geoff Archer | Jo Axe | y | Brian Belcher | |||
| Geoffrey Bird | David Black | Judith Blanchette | Tony Boydell | y | |||
| Connie Carter | Kenneth Christie | y | Robin Cox | y | Ann Dale | ||
| Audrey Dallimore | Matt Dodd | y | Juana Du | Bill Durodié | |||
| Catherine Etmanski | Lois Fearon | y | Joshua Guilar | Doug Hamilton | |||
| Brigitte Harris | Rick Hinton | y | Julia Jahanzoosi | y | Ingrid Kajzer-Mitchell | ||
| Leslie King | Richard Kool | y | Charles Krusekopf | Zhenyi Li | |||
| Ron Lindstrom | Chris Ling | y | Stephen Long | Will Low | |||
| Eva Malisius | y | Kathleen Manion | Virginia McKendry | y | Will Meredith | y | |
| Robert Mittelman | y | Jonathan Moran | Jessica Mussell | y | Mickie Noble | ||
| Eileen Piggot-Irvine | Terry Power | Siomonn Pulla | Michael Real | y | |||
| Carolin Rekar Munro | Chaseten Remillard | Wendy Rowe | Erich Schellhammer | ||||
| Bernard Schissel | Jean Slick | Marilyn Taylor | Eugene Thomlinson | y | |||
| Mike Thompson | y | Phillip Vannini | George Veletsianos | y | Hassan Wafai | ||
| Jennifer Walinga | Rebecca Wilson Mah | Michael Young | Amy Zidulka |
(Total present: 19)
CONTENTS:
[an auto ToC from headings]
- Call to order at 12: 05pm (President Ken)……………………………………………………………………. 2
- Welcome to new Members: (with links to bios)……………………………………………………………. 2
- Approval of June & July minutes:………………………………………………………………………………… 2
- New Business:…………………………………………………………………………………………………………… 2
- Old Business:……………………………………………………………………………………………………………. 3
- Regular Reports:……………………………………………………………………………………………………….. 3
6.1 Bargaining: (Eugene for Wendy)………………………………………………………………………………. 3
6.2 Board of Governors: (Charles)…………………………………………………………………………………. 3
6.3 Academic Council: (Rick)…………………………………………………………………………………………….. 3
6.4. CUFA-BC: (Rick)…………………………………………………………………………………………………….. 3
6.5 Website (Will):……………………………………………………………………………………………………….. 3
6.6 Social (The “Two Geoffs”):………………………………………………………………………………………. 4
6.7 Grievance Report (David):……………………………………………………………………………………….. 4
6.8 Health & Safety (Jean):……………………………………………………………………………………………. 4
- Other Business:…………………………………………………………………………………………………………. 4
- Adjournment:……………………………………………………………………………………………………………. 4
- Call to order at 12: 05pm (President Ken)
- Welcome to new Members: (with links to bios)
- Approval of June & July minutes:
Approved by Chris Ling; seconded by Will Meredith.
Guest speaker – Mike Hutchison (from IT), Presentation on Online Archiving / Retention of Email:
- Personal folders (likely where everyone is storing their email): Never designed to hold large amounts of data. Fixed limit (space). Puts strain on the file server.
- What is an online archive? Looks like another email box with your name on it. Automatically moves messages to the archive after two months. Unlimited capacity, and is backed-up. Redundancy in system to protect emails.
- Why use it? Gets rid of mailbox limit. Stale data moved to less expensive storage. Better use of faster storage for mailboxes and moodle. Backups are more manageable. Ease of use. Automatically appears in Outlook or Webmail. (Not supported in Mac mail clients, but still accessible via Webmail.) Keyword searchable and uses same folder structure as current mailbox.
- Question (Ken): Who has access to this archive? Answer: Only the person whose email it is can access it.
- Retention: Deletes messages after two retention periods. 5 yr or 10 yr options. Process runs in the evening. Time limit does not affect Personal Folder files.
- Transitioning to archive option: Takes effect overnight. Personal files remain untouched. Mailbox limits removed. It basically moves to a “mailbox database”. IT can help you with this.
- Question (Rick): Do you have to switch all email folders to this? Answer: Personal folders can be kept as is, or you can have it copied into the archive.
- Question (George): Can I export my email files to another email client? Answer: You could export the file but it will be in .pst format, so you can only import it into an email client that uses .pst.
- Question (Robin): Who do we call to get this set up? Answer: Contact the IT helpdesk ([email protected]) or Mike.
- Contact info: Mike Hutchison, ext. 4495 or [email protected]
Thank you to Mike for his presentation.
Nothing.
6.1 Bargaining: (Eugene for Wendy)
Things pretty quiet over the summer. No meetings in August. We’ve put together a survey to get your input on some proposals from the Employer. We really need you to fill this out. We will look at the results, present them back to you, and share where to go from here.
Question (Tony) – Is the stuff coming from our employer or PSEC? What’s your thoughts? Answer: Some is internal to RRU, some you can sense PSEC looking over the employers shoulder.
6.2 Board of Governors: (Charles)
Email from Charles. Nothing new to offer. However, there is an Alumni Appreciation event at the Parkside Hotel. Get details from Paul Corns if interested. They’re giving out Alumni awards.
There is a board meeting on the morning of the 10th you’re welcome to attend.
Was away in China, nothing to report.
6.4. CUFA-BC: (Rick)
My term just finished, but will stay on as an active past-president. CUFA is looking for a new executive director. Happy to receive any names of anyone you know of who may be interested. CUFA Council to get together first week of October to go through the shortlist of applications.
Doug Baer (UVic) is the new CUFA president. They’re looking at providing a conference on creating new ways of building relations with university presidents.
6.5 Website: (Will)
Nothing to report.
6.6 Social: (The “Two Geoffs”)
Nothing to report.
6.7 Grievance Report: (David)
David absent, but reports it’s been quite a busy summer.
6.8 Health & Safety: (Jean)
Nothing to report.
None
Move to adjourn: 12:49 pm. Approved by Matt Dodd; seconded by Will Meredith.
Recorder: Jessica Mussell